What You May Not Know About Meetings
We all know meetings are an integral part of business. As a managed payroll providers, we understand the importance of collaborating with others to improve not only our product but also the service. Unfortunately, despite all good intentions, meetings are often not as efficient as we need them to be, with a lack of clear direction often leading to time wastage. Make the most of the time spend in your meetings by taking these tips on board.
Remember – if a meeting is held and attendance is deemed compulsory then you must pay employees for their time spent – regardless of if it’s outside their hours of work or not. If a meeting is non-compulsory then payment is not required.
Set an Agenda
It sounds obvious but setting an agenda for your meeting is extremely important in keeping things on track. Agendas set the right tone, letting those in attendance know that there is a legitimate purpose for the meeting and setting out clear objectives and topics that need to be discussed. Your agenda could be written on a whiteboard, summarised on a handout, or discussed from the outset, but it is important for those in attendance to know why they’re there, and what is intended to be accomplished.
Start on time – End on time
No one likes waiting around for people, especially when there are other important tasks to get completed before the day ends. If meetings always seem to begin late then an effort to reverse the trend should be made. As managed payroll providers we’re always busy helping clients, and we’re all familiar with the saying “time is money” start your meeting on time and end on time…simple!
The meeting is coming to an end – now what?
Leaving a few minutes at the end of your meeting to summarise the topics discussed is very important. Topics to conclude the meeting on can range from deciding who is responsible for any tasks that may need to be completed, any deadlines that need to be adhered too, and what goals or ideas need to be bought forward to the next meeting. It goes without saying it is important to record this information for future reflection!
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